Your meeting solutions will include options for seamless real-time data and file sharing alongside audio and video conferencing connections anywhere, anytime. Most meetings will involve several software systems and apps. And security and privacy are always non-negotiable.
The tools you make available in the meeting spaces need to be ‘plug and play’, with minimum fuss or prior knowledge needed. And Scott says this is where understanding how your team use meeting spaces really comes into play.
“With solutions like Logitech’s Tap and Go technology, your team could simply walk in and start the meeting with one click and total connectivity for all devices. Adding the meeting right into the group calendar.”
Another consideration is defining what meeting apps will you need integrated. For example, will Microsoft Teams be used for every meeting?
“When you’re defining your back-to-work strategy, make sure you define what meeting tools you will use as a business. Having too many ‘options’ not only confuses the team, it creates chaos when suddenly all your rooms are Teams and you need to log into a Zoom meeting,” said Scott.
It’s important to remember the term ‘meeting spaces’ includes everyone; in the office, remote, on the road. Communications must be equally enabled, simple and supported no matter where your team works. Time is money and business continuity depends on smooth, uninterrupted communications. Investing in personal collaboration tools is a smart move to keep your remote staff engaged and effective.
“When you purposefully Integrate your meeting technology into your business ecosystem, you’ll reap the benefits. Not only with excellent end-user experiences, but increased productivity and collaboration across the board.”
An equal seat at the table makes good business sense.